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Providence Administrative Assistant-SJR in Seattle, Washington


Providence is calling an Administrative Assistant - SJR (0.8 FTE, Days) to work in Volunteer Services at Providence Mount St. Vincent in Seattle, Washington.

Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.

This position provides a wide range of highly complex and moderate to high volume administrative tasks in support of the St. Joseph Residence (SJR) Superior/Administrator and the SJR Administrator for Operations. Responsibilities include the organization, prioritization and coordination of a moderate to high volume of work including confidential information. Specific duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; manage workload required to complete organization projects. Transportation of residents.

In this position you will:

  • Manages the office support responsibilities for SJR, including support of the Leader/Administrator and other staff.

  • Receives visitors at reception desk and directs incoming phone calls. Paging as needed.

  • Creates, edits and proofreads correspondence, memos, presentations and public relations materials that are distributed to leadership, caregivers, residents and families.

  • May organize and maintain filing system to include paper files as well as database management and other online systems.

  • May collect cash funds, audits/expense reports; manage petty cash

  • May schedule meetings, set up equipment, order catering, take and distributes minutes.

  • Monitor and maintain key distribution


Required qualifications for this position include:

  • High School diploma or equivalent

  • Three (3) years experience as an administrative assistant supporting management in a large organization

  • Proficient with Microsoft Office Suite, in particular Outlook, Word, Excel, Powerpoint, Publisher, and SharePoint

Preferred qualifications for this position include:

  • Associate's Degree in Business or related field

  • Two (2) years experience working in a healthcare environment, preferably in long term care or assisted living

About the ministry you will serve.

Providence Mount St. Vincent is a vibrant, elegant and innovative living care community for primarily older adults that celebrates life, living and individual capability. We are West Seattle's largest employer with nearly 500 employees representing more than 27 countries of origin. "The Mount" is home to more than 400 people who need some type of assistance with daily living or are in need of 24-hour care. Programs offered include assisted living apartments, skilled nursing in specially designed neighborhoods, short-stay sub-acute care, an adult day program and the Intergenerational Learning Center for child care of infants and preschool age children.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Part-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Seattle

Req ID: 293750