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Providence Development Assistant - Foundation in Seattle, Washington


Providence is calling a Development Assistant (Foundation Department, Day Shift, 1.0 FTE) to Providence Mount St. Vincent in Seattle, Washington. We are a community of caregivers delivering every day on our Mission to provide compassionate care that is accessible for all – especially those who are poor and vulnerable.

In this position you will:

  • Manage the gift-processing function; including data entry, preparing acknowledgement letters, accounting reports, fund balances, fund transfers and reconciliation of records.

  • Manage donor records (hard copy and computerized): including pledge and gift records, pledge-reminder system, commemorative records and grants.

  • Manage administrative and corporate records: including Board and committee minutes and resolutions, policies and procedures and corporate licenses and permits.

  • Maintain records of non-cash gifts and their disposal to ensure accurate accounting of assets.

  • Prepare monthly income reports and works with Finance Department staff on matters affecting income records, including gift restrictions, fund balances and transfers and investment income.

  • Provide Administrative Assistance to Executive Director including correspondence, office filing systems and support on special projects.

  • Assist in coordinating Special Events.


Required qualifications for this position include:

  • Associate's Degree (AA) degree or equivalent work experience

  • Current driver's license

  • Three (3) years experience in a comparable institutional setting

  • Experience in using Microsoft Windows, Word and Excel

Preferred qualifications for this position include:

  • Experience with data entry and working within complex databases, preferably customer relationship management systems.

  • Excellent interpersonal skills (both oral and written)

  • Demonstrated ability to work concurrently on diverse projects, under pressure while maintaining high standards for accuracy, productivity and confidentiality.

  • Previous budget/financial experience

About the ministry you will serve.

Providence Mount St. Vincent is a vibrant, elegant and innovative living care community for primarily older adults that celebrates life, living and individual capability. We are West Seattle's largest employer with nearly 500 employees representing more than 27 countries of origin. "The Mount" is home to more than 400 people who need some type of assistance with daily living or are in need of 24-hour care. Programs offered include assisted living apartments, skilled nursing in specially designed neighborhoods, short-stay sub-acute care, an adult day program and the Intergenerational Learning Center for child care of infants and preschool age children.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Foundation

Location: Washington-Seattle

Req ID: 288321