Job Information

Providence Development Coordinator in Seattle, Washington


Development Coordinator - Foundation at Providence Mount St. Vincent

This position is responsible for providing administrative assistance to the Foundation and the Foundation Director in the management and coordination of all fundraising, marketing, community relations, communications and volunteer management activities. Position serves as primary point of contact for Foundation Donors. Also provides administrative assistance in the management of financial and operational activities of the department.

Hiring Immediately - Apply Now! Candidates that meet qualifications will receive a text with some additional questions from our Modern Hire system.

In this role you will:

Manages the gift-processing function; including data entry, preparing acknowledgement letters, accounting reports, fund balances, fund transfers and reconciliation of records.

Manages donor records (hard copy and computerized): including pledge and gift records, pledge-reminder system, commemorative records and grants.

Manages administrative and corporate records: including Board and committee minutes and resolutions, policies and procedures and corporate licenses and permits.

Maintains records of non-cash gifts and their disposal to ensure accurate accounting of assets.

Prepares monthly income reports and works with Finance Department staff on matters affecting income records, including gift restrictions, fund balances and transfers and investment income.

Maintains liaison with donor software company to ensure proper maintenance and enhancement of donor database system.

Assists in the preparation of the annual budget, monitors program expenses, prepares invoices for payment and prepares financial reports as needed.

Establishes and maintains prospective donor research files (individuals, corporations, and foundations), including articles of interest, evaluative materials and tickler system on grant cycles.

Provides general support, including typing, filing, drafting narrative reports and correspondence and scheduling appointments.

Serves as primary first contact for Foundation donors: answer and direct telephone calls to the appropriate person and respond to donor/public inquiries.

Maintains efficient office operation and information flow: ordering supplies, processing mail, preparing office calendar and maintaining office equipment.

Assists in coordinating Foundation Board and committee meetings, including catering, location, notices, agenda and all other relevant materials as needed.

Assists in coordinating special events.

Assists in the development and management of direct mail and gift club programs.

Cultivates and maintains positive working relationship with Foundation Board members, donors, volunteers, management, staff and vendors.

Responsible for review of industry publications and trends in fundraising.

Required qualifications:

  • Associate's Degree or equivalent work experience

  • 3 years experience in a comparable institutional setting

  • Experience in using Microsoft Windows, Word and Excel

  • Current driver's license

Preferred qualifications:

  • Previous experience in managing databases

  • Previous budget/financial experience

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About the ministry you will serve.

Providence Mount St. Vincent is a vibrant, elegant and innovative living care community for primarily older adults that celebrates life, living and individual capability. We are West Seattle's largest employer with nearly 500 employees representing more than 27 countries of origin. ""The Mount"" is home to more than 400 people who need some type of assistance with daily living or are in need of 24-hour care.

Programs offered include assisted living apartments, skilled nursing in specially designed neighborhoods, short-stay sub-acute care, an adult day program and the Intergenerational Learning Center for child care of infants and preschool age children.

We offer a full comprehensive range of benefits — see our website for details — .

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Requsition ID: P358784
Company: Providence Jobs
Job Category: Fundraising
Job Function: Marketing/Public Relations/Community Affairs
Schedule: Full time
Shift: Day
Career Track: Admin Support
Address: WA Seattle 4831 35th Ave SW

Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.