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Providence Health & Services Senior Executive Assistant in Seattle, Washington


Providence St. Joseph Health is calling a Senior Executive Assistant to our location in Seattle WA.

We are seeking a Senior Executive Assistant to support the Senior Vice President / Chief Administrative Officer and his team within the Ambulatory Care Network Division. This position will be critical in supporting administrative tasks and also have extensive interaction with managers, executives and staff within PSJH; and with vendors, representatives of professional associations, government agencies, consultants, and other external organizations. Successful performance in the position will require tact, and diplomacy; respect for confidentiality; and extensive knowledge of organizational operations, procedures, and staff.

In this position you will have the following responsibilities:

  • Work with SVP / CAO to develop plans needed to carry out assigned activities and projects. Exercise independent judgment with regard to planning, organizing, and scheduling work.

  • Oversee the coordination of the office of the individual(s) they support. May involve supervision of other administrative employees. Establish and maintain collaborative, credible, trusting partnerships with individuals across a broad range of people and groups, both internal and external.

  • Perform administrative functions in support of meetings as assigned. Support activities include timely collection and preparation of draft agendas; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.

  • Schedule meetings (group and individual), travel, and outside commitments.

  • Use data analytics and reporting to advise and guide senior executives for effective and insightful decision-making. Distill complex information into key insights, clear recommendations, and action plans.

  • Use word processing software, spreadsheet software, and various presentation software options to complete complex assignments with timeliness and accuracy. Exercise independent judgment and decision-making in handling incoming and outbound information and material.

  • Provides appropriate referrals to matters as they arise, or inform your supervisor(s) when a situation warrants direct attention.


Required qualifications for this position include:

  • Associate's Degree in Business administration, or liberal arts subjects with knowledge of office support services or equivalent education/experience.

  • Minimum of four (4) years of related experience.

About the department you will serve.

Providence St. Joseph has established an Ambulatory Care Network Division designed and organized to focus on providing patients access to an optimized and connected ambulatory care network across all our markets. This lower cost, consumer-centric network is a key strategy to ensure we are the preferred health partner in the communities we serve and will help lead PSJH to realize our Vision of Health for a Better World. The Ambulatory Network includes care deliver sites in each of our markets for the six key areas of: Retail, Direct to employer Primary Care, Urgent Care, Ambulatory Surgery, Freestanding Diagnostic Imaging, and Fitness / Wellness.

We offer a full comprehensive range of benefits - see our website for details

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence Health & Services is a not-for-profit Catholic network of hospitals, care centers, health plans, physicians, clinics, home health care and services guided by a Mission of caring the Sisters of Providence began over 160 years ago. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Seattle

Req ID: 239453